START a Volunteer Application  or  Host Family Application

 
All volunteer profiles are completed online through the YEAH Database portal by entering information via a secure web portal identified by "https" along with contact information for 3 references and completing the NAYEN Youth Protection Awareness Course via a link provided once you apply.
Record your username and password for future use.
 

 OBTAIN Police Record Check

 
For Calgary Police Service:
Download this Volunteer Letter, complete the required sections and save as a PDF on your computer.
Have the completed letter accessible to upload to CPS ePIC website.
Record your username and password for future use.
When you receive an email regarding the results, sign in to the CPS ePIC site and share with "Rotary International District 5360".
 
For other law enforcement agencies:
Download this Volunteer Letter, complete the required sections and PRINT IN COLOUR.
Take the letter with you to RCMP or Police Service Offices to complete an Information Check.
When a report has been Obtained, EMAIL A PDF of the document to the District Office
 
**NOTE: Not all background checks completed for free of charge. As per Volunteer Alberta - Volunteer Screening Program policy,  identified positions receive free background checks, other General Volunteer positions are completed at a reduced cost to the applicant.
 
***NOTE: Once received, the Police Information Check is valid for three years. The YEAH Database system will automatically request that a new one is presented prior to the expiration date.
 

COMPLETE the Youth Protection Awareness Course

 
The course link will be emailed from the YEAH portal. Check your junk mail folder for it as well.
When you have obtained a passing grade, the system will automatically record the results in your profile within the YEAH database.
 
**NOTE: Once passed, the training course is good for three years. The YEAH Database system will automatically prompt you prior to the expiration date.
 

When all steps are completed, you are eligible to volunteer
for Rotary Youth and Vulnerable Sector Programs!

 
The YEAH Database will automatically inform Volunteers when any part of their information requires updating.


 

YEAH Portal, Volunteer Application,  NAYEN Training link, Personal References
Email District Safety Officer, Larry Keddy

 

Volunteer Letter, CPS Application, VSS Application, Submit Record Check to
Email District Administrator, Charlene Bearden

 

InBound and OutBound Students, Fees, Events Schedule
Email Youth Exchange Administrator, Annie Hartle 

 

District 5360 Protection Policy

 
Rotary International District 5360 Adheres to Policy set forth by Rotary International and the Canadian Government by creating its own Protection Policy with Appendixes and Guidelines and which District Clubs are to adopt in its entirety.
 

Statement of Conduct for Working with Youth/Vulnerable Sector

Rotary International is committed to creating and maintaining the safest possible environment for all who participate in Rotary activities. It is the duty of all Rotarians, Rotarians’ spouses and partners and other volunteers to safeguard to the best of their ability the welfare of, and to prevent the physical, sexual, or emotional abuse of, children and young people and vulnerable persons with whom they come into contact.
 

Volunteers

Any adult involved with any of Rotary’s Youth Programs (Youth Exchange, RYLA, RYPEN, Interact, Stay in School, etc.) and Mentor Programs, who has direct interactions, either supervised or unsupervised, with youth/vulnerable sector is considered a volunteer. Volunteers include, among others, Club and District Youth Service Officers and committee members, Youth Exchange Counselors, Rotarians and non-Rotarians and their spouses and partners who host youth/vulnerable sector persons for activities or outings or who might transport same to events or functions; and host parents and other residents over 15 years of age of the host home, including siblings and other family members.
 
All volunteers interested in participating in District 5360 Youth Service/Mentorship Programs working with youth and the vulnerable must have a valid and current Volunteer Screening, including Vulnerable Sector Screening.
 
District 5360 has resolved that all Police Security Clearances will be valid for a period of five (5) years. Volunteers with valid Volunteer Screening issued prior to this calendar year minus 5 years must re-apply should they wish to continue to participate in District 5360’s Youth Service and Mentorship Programs.
 
As well, all volunteers should complete the Youth Protection Training the link provided through YEAH and the results of which are automatically recorded in the system. 
 
Rotary International District 5360 is a member of Volunteer Organization of Alberta and all the above-noted material has been vetted by this independent agency and complies with stringent protocols.
 
NEXUS and BackCheck are not acceptable for clearance as the background check involved does not search the required offender databases.  However, Backcheck is available only for an interim renewal and background checks are completed within 24 hours.  BackCheck is contracted by Rotary International District 5360 to provide background checks and results are transmitted to both the applicant (you) and District Office for the updating of files. The cost of $30 is paid by the applicant.
 

Screening Program Pro Tips

* As of January 2015, Calgary Police Service Information Checks are now completed online and a paper application is no longer available. Review this video produced by CPS to aid in understanding your application process. 
 
** At Step 10 of the online CPS ePIC Process enter the VSPN number 4917CU0184.
 
*** When results of your Online Information Check are received, SHARE the results within your Police Service Account
with Rotary International District 5360 Inc.
 
**** Scan and EMAIL a .PDF  the results of RCMP or Police Service checks (other than Calgary Police Service) to Rotary International District 5360 Inc. 
 
 
 
 
Contact Your Local Service